Ocean Pines announces COVID-19 precautions for Annual Meeting

(July 27, 2020) Because of precautions related to the COVID-19 pandemic, there will be a two-step sign-in process for the Ocean Pines Annual Meeting of Membership.  

The meeting is scheduled Saturday, Aug. 8. at 9 a.m. at the Worcester County Veterans Memorial in Ocean Pines. 

To attend, homeowners must first supply proof of identification to confirm their voting status. A quorum of at least 100 properties represented by homeowners or official proxies is required to officially conduct the Annual Meeting. According to Ocean Pines bylaws, “A member shall be entitled to one vote for each numbered residential lot, condominium unit, or single-family attached dwelling in the Subdivision that is owned by the member, or as otherwise provided in the Declarations of Restrictions or Charter.” 

Second, each person attending the meeting must fill out a form to help with contact tracing efforts, in case of a COVID-19 outbreak related to the event. The form will include questions about symptoms, recent COVID-19 testing, and possible exposure to COVID-19 cases.  

Those attending the event must also follow guidelines from the CDC and Maryland Department of Health, including:  

Facial coverings must be worn at all times. 

Chairs will be set up six feet apart and cannot be moved by attendees. 

Pre- or post-event social gatherings on the grounds will not be permitted. 

Anyone who currently has COVID-19, has a close family member who recently tested positive for COVID-19, or recently has experienced symptoms of COVID-19 may not attend. Those who may be at risk are encouraged to not attend.  

The Annual Meeting will include validation of the Board of Directors election by the Ocean Pines Elections Committee, as well as the presentation of the Sam Wilkinson Award by Recreation and Parks Director Debbie Donahue, and annual presentations by Association President Doug Parks, General Manager John Viola, attorney Jeremy Tucker, and Ocean Pines' auditing firm.  

To download a copy of the agenda, visit /documents/20124/70275/8-8-20%20Annual%20Meeting%20AGENDA.docx/29123b44-2558-bb61-e164-ecb39efa2ebf.  

Seating for the Annual Meeting will be outdoors, without cover, in the field next to the Veterans Memorial. In the event of rain, the Annual Meeting will be canceled. 

The Worcester County Veterans Memorial is accessible from the Sports Core Pool entrance on 11144 Cathell Road, in Ocean Pines. Parking will be available onsite, as well as at the adjacent Worcester County Library branch.  

For questions, email [email protected].