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Committees
If you are interested in participating in a committee, please contact the applicable committee chair.
Important Links and Documents
Committee Protocols and Helpful Information
Click here for a PDF version of the Committee Protocols and Helpful Information (FAQ updated 3.14.23)
Click here for a PowerPoint version of the Committee Protocols and Helpful Information (FAQ updated 3.14.23)
Click here for the Committee Protocols and Helpful Information training video (uploaded 2.9.23)
Click here for a PowerPoint version of the Committee Protocols and Helpful Information (FAQ updated 3.14.23)
Click here for the Committee Protocols and Helpful Information training video (uploaded 2.9.23)
Committee Application
Click here for the committee application.
The committee application process is as follows:
- Contact Linda Martin at [email protected].
- Linda verifies that members are needed on the committee.
- Linda gives the applicant contact information of the committee chairperson.
- The chairperson advises on the application process and signs the application.
- The chairperson then gives the application to the committee's Board liaison for signature.
- The Board liaison returns the signed application to Linda for inclusion on the next available Board meeting agenda.
- If there is no committee chairperson, Linda will suggest contacting a long-term committee member.
Charging Document
Committee Meeting Calendar
Book of Resolutions
Board Resolutions
| Document Name | Description |
|---|---|
| B-01 Book of Resolutions | Declaration of procedures for adoption and classification of board resolutions to establish and maintain a Book of Resolutions. |
| B-02 Rules of Order for Board Meetings | Supplement to Robert’s Rules of Order for conduct of Board of Directors’ Meetings |
| B-03 Meetings of Association Members | Supplement to Robert’s Rules of Order for conduct of meetings of Association Members |
| B-04 Agenda Development for Board Meetings | Provides guidance for developing agends for Board of Directors’ Meetings |
| B-05 Conflicts of Interest | Establishes policy regarding conflicts of interest for members of the Board of Directors and advisory committees, as well as officers and employees of the Ocean Pines Association. |
| B-06 Indemnification Policy | Declaration of policy of indemnification for volunteers, employees, or agents performing services on behalf of the Association. |
| B-07 Petitions | Defines the format and procedures for submitting petitions to the Board of Directors |
| B-08 Director and Officer Ethics and Conduct | - This resolution was rescinded by the Board on June 16, 2021 |
Committee Resolutions
| Document Name | Description |
|---|---|
| C-01 Committee General | Declaration of policy regarding advisory and other committees and establishes function and relationship to the Board of Directors. |
| C-02 Architectural Review Committee | Description of the duties and responsibilities of the Architectural Review Committee |
| C-03 Budget and Finance Advisory Committee | Description of the duties and responsibilities of the Budget and Finance Advisory Committee |
| C-04 By-Laws and Resolutions Advisory Committee | Description of the duties and responsibilities of the By-Laws and Resolutions Advisory Committee |
| C-05 Clubs (Food & Beverage) Advisory Committee | Description of the duties and responsibilities of the Clubs (Food and Beverage) Advisory Committee |
| C-06 Communications Advisory Committee | Description of the duties and responsibilities of the Communications Advisory Committee |
| C-07 Strategic Planning Advisory Committee | Description of the duties and responsibilities of the Strategic Planning Advisory Committee |
| C-08 Elections Committee | Description of the duties and responsibilities of the Elections Committee |
| C-09 Executive Council Committee | Description of the duties and responsibilities of the Executive Council Committee |
| C-10 Environment and Natural Assets Advisory Committee | Description of the duties and responsibilities of the Environment and Natural Assets Advisory Committee |
| C-11 Golf Advisory Committee | Amended and reactivated by the Board at the Regular Board Meeting October 22, 2016 |
| C-12 Marine Activities Advisory Committee | Description of the duties and responsibilities of the Marine Activities Advisory Committee |
| C-13 Recreation and Parks Advisory Committee | Description of the duties and responsibilities of the Recreation and Parks Advisory Committee |
| C-14 Racquet Sports Advisory Committee | Description of the duties and responsibilities of the Racquet Sports Advisory Committee |
| C-15 Aquatics Advisory Committee | Description of the duties and responsibilities of the Aquatics Advisory Committee |
Financial and Budgetary Resolutions
| Document Name | Description |
|---|---|
| Convenience Fee Resolution –2-25-17 | Allows homeowners to pay for the annual charge by credit card, and establishes the convenience fee for the transaction |
| F-01 Investment Guidelines | Establishes guidelines for the investment strategy of operating and reserve funds in conjunction with the OPA Financial Management Policies and Procedures |
| F-02 Annual Budget Development | Declaration of policy and procedures for developing the annual budget of the Association |
| F-03 Financial Reserve Accounts | Defines requirements for establishing financial reserve accounts to address long-term maintenance and/or replacement of capital assets owned by the Association |
| F-04 Delinquent Assessments | Establishes the policy for managing and collection of delinquent annual assessments |
| F-05 Abatement of Annual Charges | - This resolution was rescinded by the Board on March 28, 2015 |
General and Administrative Resolutions
| Document Name | Description |
|---|---|
| M-01 Compliance Procedures | Defines policy and procedures for enforcing compliance with the Declaration of Restrictions and guidelines of the Architectural Review Committee |
| M-02 Amenity Policies | Establishes policies for all Ocean Pines amenities to include classification and overall goals and objectives for the amenities |
| M-03 Recreation Facility Rules | This resolution was rescinded by the board in September 2011 and the relevant content was added to resolution M-02 |
| M-04 Maintenance of Lots | Establishes criteria used in determining if a lot/property is in violation of the Declarations of Restrictions |
| M-05 Animal Control | Declaration of the policy for associated fees regarding the custody of animals by the Ocean Pines police department |
| M-06 Elections and Referendums | Establishes procedures for election of members to the board of directors and voting on referendums |
| M-07 Bulkhead and Waterway Maintenance | Establishes the policies in conjunction with the maintenance of bulkheads and waterways |
| M-08 Association Manuals | Establishes the policy for creating and maintaining manuals and documents used by the various departments of the Association |
| M-09 Search Committee | Establishes the formation of a Search Committee and the associated roles and responsibilities regarding the search for potential OPA Board of Director candidates |
Resolutions for Review
All resolutions below are up for Board review
| Document Name | Description |
|---|---|
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Bylaws
| Document Name | Description |
|---|---|
| By-laws | By-laws amended 05/14/2021 |
Charter
Charter
| Document Name | Description |
|---|---|
| Articles of Amendment and Restatement | Articles of Amendment and Restatement approved April 24, 2013 |
Charter History
| Document Name | Description |
|---|---|
| Charter Amended | Charter Amended – 1997 |
| Articles of Restatement | Articles of Restatement 1982 |
| Charter Amended | Charter Amended -1984 |
Declarations of Restriction
| Document Name | Description |
|---|---|
| Borderlinks I | The Borderlinks Condominium I Master Deed (within Boundary of Sect. 4) |
| Section #1B | Declaration of Restrictions Section #1B |
| Section #1 | Declaration of Restrictions Section #1 |
| Section #2 | Declaration of Restrictions Section #2 |
| Section #3 | Declaration of Restrictions Section #3 |
| Section #4 | Declaration of Restrictions Section #4 |
| Section #5 | Declaration of Restrictions Section #5 |
| Section #6 | Declaration of Restrictions Section #6 |
| Section #7 | Declaration of Restrictions Section #7 |
| Section #8 | Declaration of Restrictions Section #8 |
| Section #9 | Declaration of Restrictions Section #9 |
| Section #10 | Declaration of Restrictions Section #10 |
| Section #10A | Declaration of Restrictions Section #10A |
| Section #11 | Declaration of Restrictions Section #11 |
| Section #12 | Declaration of Restrictions Section #12 |
| Section #13 | Declaration of Restrictions Section #13 |
| Section #14 | Declaration of Restrictions Section #14 |
| Section #14B | Declaration of Restrictions Section #14B |
| Section #14C | Declaration of Restrictions Section #14C |
| Section #14D | Declaration of Restrictions Section #14D |
| Section #15A | Declaration of Restrictions Section #15A |
| Section #15B | Declaration of Restrictions Section #15B |
| Section #16 | Declaration of Restrictions Section #16 |
| Section #16C | Declaration of Restrictions Section #16C (Catered Living) |
| Section #17 | Declaration of Restrictions Section #17 |
| Section 18 | Declaration of Restrictions for Mumford’s Landing Marina in Section 18 |
| Section #18C | Declaration of Restrictions Section #18C |
| Section #18E | Declaration of Restrictions Section #18E |
| Section #18F | Declaration of Restrictions Section #18F |
| Section #18G | Declaration of Restrictions for Section #18G |
| Section #18S | Declaration of Restrictions for Section #18S |
| Section #19 | Declaration of Restrictions for Section #19 |
| Section #20 | Declaration of Restrictions for Section #20 |
| Section #40 | Declaration of Restrictions for Section #40 |
